Whether you work from home or simply manage your budget and email from this central hub, your office is an important part your home. From making critical financial decisions to storing important documents, this space has to be organized. If you run a business, the efficiency of this area is completely non-negotiable. So, what’s the best way to keep it organized and reduce overwhelm while keeping your important documents secure? Here are 5 strategies for organizing your home office along with an in-depth look at one tool that could transform your everyday life.
5 Office Organization Strategies for Security
Define a purpose. Is your office primarily used for running a business or managing family finances? Once you’ve designated a specific use for this space, you can be clear about what you need to have accessible in order to succeed (and stay organized).
Use the three-tier system. Things you use daily should be within your reach. Lesser used items should be stored, but easy to get to (think drawers and bins). Things you only need to get to every so often, but definitely need to keep, should be filed out of site. Make sure that documents that are important are stored away in a locked file bin or a fireproof container.
Three Tier Office Organization
- Daily use: Within reach (pens, planner, computer, notebook)
- Used often but not daily: Easy to get to in drawers/bins (stapler, tape, extra ink, printer, journal)
- Used infrequently: Out of sight (birth certificates, office manual, scanner, tax information, etc.)
Designate a place for everything …and then keep it in its space! This is easier said than done, and many of us have been overwhelmed with paper clutter after specifically assigning an inbox for documents. Don’t create a system that works for everybody else; take into consideration your own personal habits and go from there. (For example, if you aren’t the type to clean out an inbox daily, that system is of no use to you! Maybe you would benefit instead from a box specifically for receipts, another for invoices, etc. that you clean out once a month.)
Keep electronics in check. Cords are so unsightly, and they get dusty! Keep your electronics in a single location to cut down on this clutter.
Label everything properly. You might already have a filing system that labels everything, but is it super vague? You might have a single tab labeled “taxes,” but what does that mean? What year are we talking about? Be specific and use as many filing folders as necessary so that you can easily access what you need in a matter of seconds. Proper labels apply to both tangible items and those things kept digitally. Whether you use cloud-based software or file important documents into computer files, it is important to have a system.
An easy way to simplify your home office is to try Keeper Security. This tool protects your digital life by managing passwords and files in a secure and private vault! You can use it seamlessly between your computers and mobile devices. I downloaded it for my computer, and it is available as an app for Android and iPhone too.
What I love about it is that it is easy to use and has total privacy. I don’t have to remember all of my important passwords anymore, and I can keep a close watch on certain documents that I’ve scanned for easy reference (like my birth certificate!).
If you need a better system to protect your online life, this tool can help. Your day-to-day office life can be more streamlined and less stressful when your workspace is clutter-free, your plan of action is determined, and your passwords are saved safely. No more sticky notes with random letters and numbers scrawled on them for “safe keeping.” You can truly have an easier system.
Organizing your home office is simple when you take into account what you need the space for, and are honest about your own work habits. Don’t create an office with the intention of suddenly becoming a different worker. Design the space to suit your needs and it will be easy to keep clutter under control.
I was selected for this opportunity as a member of CLEVER and the content and opinions expressed here are all my own.